Supplier Payments

Marlin GTX enables supplier payments to be processed and reversed.

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Payments can be made individually or in bulk, with full or partial allocation.

The Payments module can be accessed by selecting Main > Data Entry > Payments from the menu bar.

Default Supplier Payment Methods

Main > Suppliers > Manage Suppliers

Setting a default payment method for suppliers saves you from having to select a payment method on each payment.

To set the default payment method for a supplier:

• Open their Supplier Maintenance file in **Edit** mode (Main > Suppliers > Manage Suppliers)
• Use the Payment method drop-down at the bottom-left to set the default method
• Enter the required information in the fields below

Note — This default payment method can still be overridden by selecting a different payment method when finalising supplier payments.

Individual Supplier Payments

Main > Data Entry > Payments

The Payments module will open on a form to add a new payment for an individual supplier.

In the General section at the top:

• Select the Supplier
• Enter Payment Date
• • Select GL Period, if for prior month
• Enter Amount Paid
• • Or tick Auto Calculate Amount
  • Skip Settlement Discount
• Select Salesperson
• Type Comment (e.g. invoice number)

In the Line Details list below:

• Select each Invoice
• • Press Tab on the keyboard to move to the next line
• Enter Payment Allocation
• • Press Enter on the keyboard to allocate the full amount/remainder of total

Once all amounts have been allocated:

• Click Finalise at the top of the module window

Bulk Supplier Payments

Main > Data Entry > Payments

To pay multiple suppliers at once:

• Click on the Bulk Supplier Payments button on the left.

Warning — The Bulk Supplier Payments button will not be active if a Supplier has already been selected. Void or Finalise the current payment to make it clickable.

Note — Payments processed using Bulk Supplier Payments will appear as separate lines on the Bank Reconciliation.

Supplier Transaction Lists

Main > Data Entry > Payments

To add suppliers:

• Click on the **Add** button at the top of the module window

• Use the Select Supplier Transactions pop-up that opens to select which suppliers and transactions to add:
• • By default this is set to include all outstanding payments, organised from oldest to most recent
  • Alternatively, you can choose to select only transactions with Transaction Dates or Due Dates within a specified range (e.g. 1st to last of the month) or select by Age Code.
  • You can add or remove suppliers later
• Click Proceed (bottom-right)

The selected Suppliers will be added to the list at the top:

• Click on suppliers to show their outstanding transaction details in the section below

Note — If required, suppliers can be **Added or **Deleteed by clicking on the buttons at the top of the Suppliers list

Editing Payment Details

Payment details can also be edited by selecting the relevant suppliers in the list and clicking on the icons at the top of the module window:

• Edit Payment Method

• Edit GL Period

Warning — Payments cannot be finalised if there are suppliers without payment methods selected.

Selecting Transactions

To exclude a transaction from a bulk payment:

• Select it in the Transactions list
• Press the spacebar on your keyboard (Or click on the

icon at the top of the list)

• • This reduces the Payment Allocation of the selected transaction to zero
  • Or adds it back in, if pressing the spacebar on an already reduced transaction

Tip — All transactions for a supplier can be quickly included or excluded using the **Select All or **Unselect All**** toggles at the top of the transactions list.

Transactions can also be completely removed by selecting them and clicking on the **Remove** button.

Selecting Bank Accounts

To select which bank account to use for the bulk supplier payment:

• Click on the Select Bank Account icon

at the top of the suppliers list

In the Select Bank Account pop-up that opens:

• Select the required Bank Account
• Click Save

Finalising Bulk Payments

To finalise all selected supplier payments:

• Click on the Finalise button at the top of the module window

If Bank Transfer was selected for any of the suppliers:

• A pop-up will open, advising you that the bank file has been created, along with its name and location
• This file can then be uploaded to your bank as required

Tip — You can use the Supplier Transaction List report (Main > Suppliers > Transaction List) to view the bulk payments: * Select Print transactions under Print Transactions * Select only Payments under Transaction Types

Note — The banking file is generated using the details entered in the Bank Account Details of the selected account's maintenance record.

Supplier Remittance References

If enabled, you can add an alternative suppliers remittance reference in the Alternate Account Code field of the supplier maintenance file's Options tab.

The Alternate Account Code typically contains the customer number that your suppliers use to refer to your business.

Please contact contact the Megabus Support Team to enable alternative account names in your system.

Reversing Supplier Payments

To reverse a supplier payment:

• Open the Payments module:
• • Main > Data Entry > Payments
• Click Reverse Payment on the left
• Select the Supplier
• Click Search by Payment below

In the Select Payment pop-up:

• Select the payment in the top section
• • Review Allocations and Payment Methods below
  • Click Show All in the bottom right to show closed transactions
• Click Select

The payment details will be added to the reverse window:

• Confirm the details
• • Tick Reverse Allocations Only (top-right), if required
• Click Finalise at the top of the module